Topics and Themes
The IPDLN 2020 Conference Scientific Committee has identified many topics and themes of interest to conference attendees. These are grouped in the seven Blocks below:
- Indigenous health and well-being
- COVID-19 and other communicable diseases
- Ethic, law and governance/data linkage platforms
- Data linkage, methods, systems and technology
- Advance Analytics
- Community Involvement
- Real World Data
Online Conference Presentations (Live and On-Demand) FAQ’s
Audio visual equipment
To present at the IPLDN 2020 Conference, you will be required to have access to:
- good internet connection,
- computer or laptop,
- recording camera (not essential) or built in camera to computer/laptop
- microphone (headset is preferred to eliminate background noise and feedback
Your presentation may be pre-recorded (on-demand) or shown live depending on what it is allocated in the program. This will have been clarified to you in your abstract acceptance email on 21 August 2020.
IPDLN 2020 Conference and Premier Event Concepts will not be responsible for any costs associated with the production of your presentation or any audio vision equipment you may be required to purchase to present.
Will I have a chance to answer questions?
For the Live sessions, there will be a live Q&A component where delegates can ask questions. We will have a session chair moderating these questions.
For on-demand sessions, if delegates have questions, they will be able to connect with the presenters via the Meeting Hub. Users can communicate via direct message, live chat and video call. In the Meeting Hub, delegates can search for presenters, request meetings, and once accepted, engage in video conversations.
Presentation video files for on-demand sessions
Pre-recorded (on-demand) presentations are to be uploaded to the presenter portal by 9 October 2020 to confirm inclusion in the program. The link for the presenter portal will be emailed to each ‘on demand’ presenter the week starting 28 September 2020. Please keep an eye on your junk folder for this email. We recommend presenters to consider using Zoom as a recording device. This is a ‘how to guide’ https://www.youtube.com/watch?v=xHH5JEsa6B4
Presenters with a live presentation will be contacted separately to confirm their requirements.
Presentation Formats
Slide Templates
The first slide of all live and on-demand presentations is required to be the IPLDN 2020 Conference PowerPoint template slide (as below). All following slides can be in your own format. CLICK HERE for a copy of the slide template.
You will need to acknowledge all sponsors to the IPLDN 2020 Conference.
Number of Slides
For both the On-Demand and Live sessions we suggest that you have no more than one slide per minute e.g. 10 slides for a 10 minute presentation.
Presentation Length for On-Demand Sessions
On-demand presentations are expected to be no longer than 10 minutes in duration. They will be a pre-recorded video with the first slide of your presentation having the IPDLN 2020 Conference template slide.
Presentation length for Live Sessions
Please check your invitation email for the length of your live presentation. The first slide of your presentation will need to be the IPDLN 2020 Conference template slide.
Pre Conference
What is the required connection speed?
Please ensure your connection speed is 2 Mbps upload, 4 Mbps download or better. You can test your Internet connection speed at SpeedTest.net.
Presenter Tips and Tricks
Presenting online can be a really rewarding experience with good preparation. Here are some presenter tips and tricks:
- Simplify your slides – Each web conference platform has its own distinctive way of displaying slides. Avoid technical hassles by designing simple, easy-to-read slides.
- Do tech preparation – Get familiar with the platform you’re using in advance.
- Set the scene – Eliminate any visual clutter behind you.
- Light up your face – If the lighting in your room isn’t optimal, set up a desk lamp behind your laptop, centred right over the camera to light up your face. Avoid sitting with a bright window behind you as it will make you appear dark and foreboding. Switch positions so that you sit with the bright window in front of you.
- Make sure they can hear you and only you – Ideally, you should present in a quiet room.
- Look them in the eye. – Raise your laptop so that your camera is at eye level.
Will I have to download specific software?
You will not need to download specific software to participate in IPDLN 2020. We’ll send you a web-link prior to the commencement of the event which gives you access to our online conference system called OnAIR, which is where you’ll watch and participate in the conference.
OnAIR:
- Works most effectively when using the Google Chrome internet browser.
- Integrates with Zoom which is fully embedded in a personal and secured environment.
- Provides full online support before and during the event for attendees, speakers, session chairs and exhibitors.
I have security concerns
We generally use Zoom for the connectivity component of online conferences. Zoom makes privacy and security a top priority for all its users. Please click the link here to read more about Zoom privacy and security.
Who do I contact for technical help?
If you have any technical questions prior to your session, please contact Touchpoint. A number will be provided prior to the conference.
During the conference
What is the Meeting Hub?
The Meeting Hub is a feature of the online system which allows you to engage in real-time discussions with other attendees. When using Meeting Hub delegates can search for attendees, request meetings, and when accepted engage in a video conversation.
What happens if my session runs overtime?
Your presentation must end within your allotted time. If you run overtime, your presentation will automatically end, and your audio will be muted.
For those submitting a pre-recorded session, video duration must be no longer than the time specified in the submission process. You will be asked to submit an edited video to suit the prescribed time if what you have supplied is too long.
What device should I do my live presentation on?
You will need to use your own device for your presentation. You should use a laptop or desktop computer, rather than a mobile device or tablet.
What if I have camera or audio problems?
Reset/review your internet browser permissions for your camera and microphone. For example, in Chrome, you can click on the small lock icon to the right of the URL to check on these settings. Make sure you know where to find these settings before the first day of the conference.
If you need technical assistance, click on the red Live Support icon in the top right of the screen in the presenter portal.
Will I be able to see my notes when I am presenting?
When you share your screen during your presentation, attendees will see exactly what you see. This means you will not be able to use the presenter view setting in PowerPoint, unless you have multiple monitors and can manage the screen sharing settings easily. For ease, we recommend you have your notes printed or a separate device.
Who do I contact for live support during the online event?
Our Live Event Support Team is online and available for you at anytime during the live event. If you have any questions or need technical assistance, click on the red Live Support icon in the top right of the screen in the presenter portal.
Post Conference
Will my presentation be available to delegates following the conclusion of the conference?
All live video presentations are recorded. All live and pre-recorded presentations will be available to delegates after the event for 6 months via the portal. Any additional files authors choose to share will also be available to view during and after their presentation.
Access to the virtual platform is restricted to conference participants only and cannot be found by search engines.
Can I get a record of all the questions that were asked of me?
Yes. Following the conference, we will send you a list of the questions that were posted in the Q&A function during your presentation.
Will people be able to record for download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual conference Terms & Conditions, which include strict rules around unauthorised photography and recording of conference material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings; therefore you may wish to adjust the content of your presentation accordingly.
For more information
If we haven’t answered your question, please contact Premier Events Concepts at shanna@premiereventconcepts.com.au