Please contact Premier Events Concepts at shanna@premiereventconcepts.com.au or by calling: +61 437 377 107 if you have any additional questions to those noted.
ONLINE FORMAT
Why should I participant in the IPLDN 2020 Conference online?
The beauty of the IPDLN 2020 Conference now being online is that you attend what you want and miss what you don’t. You don’t need to squeeze everything into two short days! If you do want to watch something later, there will always be a video recording for your future enjoyment.
There are plenty of live events planned including live presentations, workshops and symposiums.
They are scheduled at different times of the day to accommodate several time zones. All sessions will be video recorded and shared within 24 hours. Other content will be pre-recorded and able to be viewed ‘on-demand’ – this enables you to view the presentations at your leisure.
What will happen during IPDLN 2020 Conference online?
You will be given a unique log-in to access the conference online, so you can enjoy presentations and networking from the comfort of your office or home.
The format of the online conference will include familiar aspects of the traditional IPDLN Conference. The Conference will feature keynote presentations and during the conference there will be live moderated Q&As for each session. Some conference sessions will be live where you need to be sitting viewing at the time it’s being presented. Other content will be pre-recorded and able to be viewed ‘on-demand’ – this enables you to view the presentations at your leisure. Time will also be allocated for networking online with other delegates.
Will the IPDLN 2020 Conference be free?
No, but this year’s IPDLN 2020 Conference will be offered at a reduced fee. Although many of the costs of a face to face meeting are no longer applicable, there are new costs and different resources required to run an online meeting.
REGISTRATION
What does registration include?
Registrants will have access to the online platform which will enable you to participate in:
- Live presentations
- On-demand presentations
- Keynote speaker presentations
- Live Symposium presentations
- Online Poster Presentations
- Online Exhibition Area
- Online Networking Sessions
- Online Meeting Hub and Community Noticeboard
- And much, much more!
I have registered but haven’t paid my registration fee yet, will I still get access to the online portal?
No. All payments need to be received before the online portal link will be sent to you. Full payment of your registration fees is due within 14 days of submitting your registration for the conference.
When will I receive my link to the online portal?
A registration link will be sent to you by email one (1) week prior to the event. Please check your junk folder if you do not receive the access email. If you do not receive the email, please contact shanna@premiereventconcepts.com.au to have it re-sent to you.
PRESENTING AT THE CONFERENCE
How will my abstract be presented?
The initial information can be in your abstract acceptance email sent on 21 August 2020. As the specifics of presentations will be determined by the presentation type, whether the session is pre-recorded or live-streamed, and several other factors. More detailed information on presentation format can be found at Presenters Guidance Notes Page HERE.
Please contact the Premier Events Concepts at shanna@premiereventconcepts.com.auwith any presentation questions.
I would like to withdraw my submission, what do I do?
Please email Premier Events Concepts at shanna@premiereventconcepts.com.au
Why should I submit an on demand video to the conference?
Submitting an ‘on demand’ video for the IPDLN 2020 Conference is a fantastic way to get international exposure for your research. Your work will likely get more exposure than presenting in a concurrent session of a face to face conference.
- The abstract will be published in the conference app, conference platform and in the International Journal of Population Data Science
- All conference delegates will have the opportunity to watch your video. At a face to face meeting, only those who attend your concurrent session would see your presentation
- Conference delegates will have plenty of time to find your video and watch it in their own time. Your presentation will be available for conference delegates to view for 6 months after the conference.
- The conference organisers will be actively promoting the ‘on demand’ videos
- The conference meeting hub makes it easy for delegates to find you, ask questions and set up a meeting with you
Presenter Tips and Tricks
Here are some presenter tips and tricks:
- Simplify your slides – Each web conference platform has its own distinctive way of displaying slides. Avoid technical hassles by designing simple, easy-to-read slides.
- Do tech preparation – Get familiar with the platform you’re using in advance.
- Set the scene – Eliminate any visual clutter behind you.
- Light up your face – If the lighting in your room isn’t optimal, set up a desk lamp behind your laptop, centred right over the camera to light up your face. Avoid sitting with a bright window behind you as it will make you appear dark and foreboding. Switch positions so that you sit with the bright window in front of you.
- Make sure they can hear you and only you – Ideally, you should present in a quiet room.
- Look them in the eye. – Raise your laptop so that your camera is at eye level.
PROGRAM
When will the conference be held?
The conference will be held from Sunday 1 November to Friday 13 November 2020.
To accommodate people’s busy schedules and various time zones, the program has been designed to accommodate three time zones across the global – mainly Sydney time (AEDT Time), Toronto time (USE Time) and London Time (GMT Time).
What time zone will the program be in?
The time zone will be in UTC Time. However, we have noted in each session the time relevant for Sydney, Toronto and London.
UTC Time is Coordinated Universal Time (or UTC) is the primary time standard by which the world regulates clocks and time To plan your schedule according to your location use: https://www.timeanddate.com/worldclock/meeting.html?p1=1440
Will sessions be pre-recorded or live?
The online program will be a mix of pre-recorded (on-demand) and live presentations. Live Q&A will be available with presenters in both formats.
Will there be poster presentations at the online conference?
Yes, the Poster gallery will be available during the conference. You will be able to connect with the presenters via the Meeting Hub at any time during the conference.
Will attendees be able to ask questions and participate in sessions?
During live sessions, there is a Question & Answer (Q&A) function where you are able to ask presenters questions by typing in the text field.
At the end of each live session, there will be a Q&A session. Questions sent throughout the session will be moderated by the session chairperson. Only the session chair and presenters will be able to speak or be seen.
Following the sessions, you will have the option to contact the presenter/s through the ‘Meeting Hub’ which is like an online meeting room – with further questions.
Will there still be a social program?
Networking functions will be featured as part of IPLDN 2020 Conference and these are conducted in ‘real-time’ for conversation and networking.
GENERAL QUESTIONS
Will I have to download specific software?
You will not need to download specific software to participate in the event. You will be provided with a web-link prior to the commencement of the event to our online conference system called OnAIR.
OnAIR:
- Works most effectively when using the Google Chrome internet browser.
- Integrates with Zoom which is fully embedded in a personal and secured environment.
- Provides full online support before and during the event for attendees, speakers, session chairs and exhibitors.
I have security concerns
Zoom makes privacy and security a top priority for all its users. Please click the link here to read more about Zoom privacy and security.
What is an Online Exhibition?
At online exhibitions, delegates can engage one-on-one with exhibitors. Exhibitor information, downloadable brochures, exhibition opening times, engagement in ‘instant meetings’ with exhibitors are just some of the features available to all delegates via the online platform.
What is the Meeting Hub?
The Meeting Hub is a feature of the online system which allows you to engage in real-time discussion with other attendees and exchange contact details.
Users can communicate via direct message, live chat, video call, arrange set meetings, and export the contacts they have gathered, at any point throughout the event. When using Meeting Hub delegates search for attendees, request meetings, and once accepted, engage in video conversations. Sponsor and exhibitor representatives are also permitted to access the meeting hub.
When are the deadlines for abstract submission and early bird registrations closing?
Abstract submissions have already closed. Early Bird Registrations close on 27 September 2020.
How can I ask presenters questions during the program?
During live sessions, there is a Question & Answer (Q&A) function where you are able to ask presenters questions by typing in the text field.
At the end of each live session, there will be a Q&A session. Questions sent throughout the session will be moderated by the session chairperson. Only the session chair and presenters will be able to speak or be seen.
Following the sessions, you will have the option to contact the presenter/s through the ‘Meeting Hub’ which is like an online meeting room – with further questions.
About the conference
The 2020 International Population Data Linkage Network Conference promises to be an exciting, participative and informative event for all those involved with any aspect of data linkage and linked data. Internationally recognised high-profile keynote speakers will showcase leading developments and emerging issues in research, governance and technical fields. There will be plenty of live events including live presentations, workshops and symposiums, as well as the chance to catch up with colleagues and friends. There will also be many on-demand abstract presentations and poster sessions that you can watch in your own time.
FOR FURTHER INFORMATION
Please contact:
Shanna Sheldrick
Premier Event Concepts
P: +61 437 377 107
E: shanna@premiereventconcepts.com.au